Handling of personal information

Kurashiki Kako Co., Ltd Personal Information Protection Policy

We will strive to appropriately protect the personal information of our customers, business partners, and employees of our company in accordance with the laws and regulations regarding the protection of personal information and the basic policy stipulated below.

  1. Regarding the handling of personal information, our company establishes internal rules that must be complied with by all those involved in our business, and thoroughly disseminates them.
  2. In addition to appointing a general manager for the handling of personal information, we will conduct educational and enlightenment activities for our employees (executives, employees, contract employees, temporary employees, dispatched employees, etc.) and other related parties.
  3. The Company handles personal information in accordance with internal regulations concerning the handling of personal information prepared in advance, conducts regular self-diagnosis regarding the handling of personal information, and conducts internal audits by other departments and internal audit departments. We will work to evaluate, review and improve safety management measures.
  4. In the event that the Company becomes aware of any facts or signs of a violation of laws or internal regulations, such as a personal information leak, the Company will immediately investigate the situation, take appropriate and prompt action, review the management system as necessary, and reoccur. We will take preventive measures.
  5. We acquire personal information by appropriate means. When acquiring personal information, we will either individually notify the person of the purpose of use and the point of contact for our company, etc., or announce it through a means that can be easily obtained, such as on our website.
  6. In our company, personal information is used only by those who are authorized to handle personal information within the scope of the purpose of use that is notified to the person in question or announced, and to the extent necessary for its handling. will do.
  7. When providing personal information to a third party, the Company will take legally required measures, such as obtaining consent from the individual concerned.
  8. When outsourcing work related to personal information, the Company will take legally required measures, such as selecting an appropriate subcontractor and conducting necessary and appropriate supervision.
  9. When we receive a request for disclosure, correction, suspension of use, deletion, etc. of personal data in our possession, we will respond appropriately in accordance with laws and ordinances after confirming that the request is from the person himself/herself.
  10. We will take measures to prevent unauthorized persons from viewing personal information, measures to prevent theft or loss of equipment, electronic media and documents that handle personal information, such equipment, electronic media When carrying such items, we will take measures to prevent personal information from being easily identified.
  11. When handling personal information using an information system (including equipment such as personal computers) (including when sending and receiving externally via the Internet, etc.), the Company implements access restrictions and specifies the person in charge and the scope of personal information to be handled. and introduce a mechanism to protect information systems that handle personal information from unauthorized external access or unauthorized software.
  12. We will implement security control measures after understanding the systems regarding the protection of personal information in the following countries.
    Cross-border storage country:
    (Please refer to the link for the systems regarding the protection of personal information in each country.)
    People's Republic of China https://www.ppc.go.jp/files/pdf/china_report.pdf
    Republic of Korea https://www.ppc.go.jp/files/pdf/korea_report.pdf
    Kingdom of Thailand https://www.ppc.go.jp/files/pdf/thailand_report.pdf
    United Mexico https://www.ppc.go.jp/files/pdf/mexican_report.pdf

Purpose of use of personal information

We will use personal information for the following purposes in the manufacture and sale of rubber parts for automobiles, industrial anti-vibration, sound insulation, shock absorbers, and other business activities and incidental activities.

  1. Purpose of use of personal information of those who contact us
    • Examination, investigation and response to the content of consultations, communications, etc.
    • Sending company information, advertising media, etc.
    • Contacting and providing to manufacturers, sellers, partners, etc. related to our products
  2. Purpose of use of personal information on business partners
    • Negotiations, contacts, consultations, considerations, ordering and settlement of orders, provision of distributed items, and provision of services and responses to these matters regarding transactions, etc.
  3. Purpose of use of personal information of job applicants
    • Providing and contacting our company information, employment information, acceptance/rejection, and other information
    • Examination and decision of adoption
  4. Purpose of use of personal information of those who have registered on the "Registered Customer Exclusive Page"
    • Grasping the usage status of customers within our company
    • Sending notices from the Company to customers for usage surveys
  5. Purpose of use of personal information of our employees, family members and retirees
    • Business communications, organization charts, seating arrangements
    • Use for company information and advertising media
    • Attendance management
    • Ceremonial occasions, congratulatory and condolence communications
    • Diversion of data to in-house club activities, etc.
    • Salaries and other payments arising from work
    • Labor management such as personnel, evaluation, ability development, welfare, health and safety
    • Implementation of measures to ensure health and fulfillment of safety consideration obligations
    • Communication and provision to subsidiaries and affiliated companies
    • Provision to stock ownership association
    • Notification and report to government offices
    • Disclosure of the minimum necessary personal information regarding requests from other companies when working outside the head office, such as secondment, dispatch, transfer, etc.
    • Disclosure of the minimum necessary personal information such as the name of the person in charge to be written in the survey form etc.
    • In addition, disclosure of the minimum necessary personal information that is judged to be appropriate based on general social common sense regarding inquiries from relatives, etc.
  • *In addition, if it becomes necessary to use personal information for purposes other than the above, we will notify or announce the purpose of use.

Disclosure of Personal Information, etc.

For disclosure, correction, suspension of use, deletion, etc. of personal information, please contact the "Inquiry Desk for Personal Information and Specific Personal Information".
Please note that a prescribed fee will be charged for the disclosure of personal information.

Person who can request disclosure

  1. The person/legal representative
  2. Agent entrusted by the principal

Procedure method

  1. Please contact us by phone or e-mail at the contact point for inquiries regarding personal information and specific personal information below.
  2. If necessary, we will mail the form prescribed by our company or send the data by e-mail from the "Contact for Inquiries Regarding Personal Information and Specific Personal Information".
  3. For paper mail:
    Please fill out the prescribed items on the form that we sent to you, enclose the following documents for identity verification and the fee (only for disclosure requests), and send it to the "Contact for Inquiries Regarding Personal Information and Specific Personal Information". We will send it back to you.
    For data return by e-mail:
    Please enter the prescribed items in the data sent by e-mail, attach the data with a copy of the document for identity verification below, and reply to the "Inquiry Desk for Personal Information and Specific Personal Information" I'll enjoy having this.
  • *Information asked over the phone and documents submitted will be used only to the extent necessary to respond to requests for disclosure, correction, suspension of use, deletion, etc., and various consultations.
  • *Information asked over the phone, documents submitted, etc. will be destroyed without delay as soon as requests for disclosure, correction, suspension of use, erasure, etc., and responses to various consultations have been completed.

Materials for identity verification

・Please enclose a copy of an identification card issued by a public institution showing your name and address.
"Driver's license, copy of resident's card, basic resident register card (limited to those with a photo), my number card, health insurance card, etc."
・If the request is made by an agent, a power of attorney, etc. that can confirm that the agent is the agent

commission

The fee for requesting disclosure of personal information is 500 yen per request if mailing is required.
Please enclose 500 yen worth of postage stamps with the application form.

How to answer

We will respond to requests for disclosure, correction, suspension of use, deletion, etc. of personal information in the requested form.
・The document will be mailed.
・When requesting disclosure of personal information in the form of an electromagnetic record, please prepare a storage medium yourself. When mailing the saved media, the above fee will be charged.

Specific Personal Information Basic Policy

  1. Compliance with relevant laws and regulations
    We will comply with laws and regulations such as the "Personal Number Act" and strive to properly handle specific personal information and personal information.
  2. Security control measures for specific personal information
    Regarding the storage of specific personal information, the Company will endeavor to safely manage specific personal information by performing clerical processing based on the "Specific Personal Information Handling Regulations" separately established.
  3. Inquiries regarding specific personal information
    For inquiries regarding our handling of specific personal information, please contact the following "Inquiry window for personal information and specific personal information".

Inquiries regarding personal information and specific personal information

〒712-8555
4630 Yagara, Tsurajima-cho, Kurashiki, Okayama, 712-8555, Japan
Kurashiki Kako Co., Ltd Head Office General Affairs and Personnel Department
TEL: 086-465-1111
Fax: 086-465-1256
e-mail: info@kuraka.co.jp
Reception hours 9:00-17:00
(Closed on Saturdays, Sundays, New Year holidays, Golden Week, and Obon holidays)